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ADMISSIONS DEPARTMENT
  1. Reviews and updates the Unified Tertiary Matriculations Examination (UTME) Brochure
  2. Liaises with regulatory bodies (NUC, NBTE, and NCCE) to obtain data on quota approved or delisted programmes for each tertiary institution.
  3. Convenes Policy Meetings to brainstorm on plans, modalities and guidelines for admissions for each year’s academic session.
  4. Approve recommended candidates for admissions after ensuring that the laid-down guidelines for admissions have been adhered to by tertiary institutions.
  5. Regular update on admissions statistics for proper record keeping.
  6. Production of Admissions Report and Year Book
QUALITY ASSURANCE DEPARTMENT
  1. Advises the Board on materials and books relevant to candidates and staff development
  2. Collation of centre inspection reports
  3. Keep in custody all examination malpractice exhibits.
  4. Collation and review of all reports from examination centres
  5. Collation, classification and keeping records of proven cases of examination malpractice vi. Compilation of registration particulars of candidates indicted for specific acts of examination malpractice for flagging by the Information Technology Services (ITS) department; and
  6. Validation of UTME index
  7. Coordination of inspection and validation of examination centres
  8. Collation of abstracts and full papers for the IEAA and AEAA conferences
  9. Operates the Board’s Reference and Press Library
  10. Carries out benchmarking activities on international best practices with other examination organizations both locally and internationally.
  11. Liaises with the Federal Ministry of Education on the evaluation of foreign qualifications for the purpose of admissions into Nigerian tertiary institutions; and
  12. Liaises with Information Technology Services (ITS) Department in the provision of relevant statistics
TEST DEVELOPMENT DEPARTMENT
The Functions/Duties of Test Development are

1.) Review and develop syllabus for the UTME

2.) Recruit and supervise item writers and moderators

3.) Arrange for trial-testing and moderation of UTME items etc.

INFORMATION TECHNOLOGY SERVICES DEPARTMENT

ITS is a service Department that gives support to all other departments of the Board to enable them function effectively to meet the statutory responsibilities of the Board.

ITS provides support services for SERVICOM\Consultancy unit of the Registrar’s office. As it is today, virtually all the departments of the board need the support services of ITS department to function effectively.

PSYCHOMETRICS DEPARTMENT
  1. Determination of psychometric utility of UTME items through the conduct of trial testing of item and test analyses for CBT.
  2. Calibration of test items using candidates’ responses using Item Response Theory (IRT) procedures.
  3. Creation of parallel test forms by optimization using IRT parameter data.
  4. Determination of rationalized statistical basis for computer-based test.
  5. Analysis of past test item usage or utility level to determine items fit for future use in CBT.
  6. Analysis of Data using available software.
  7. Carries out research on modern testing methods and psychometrics for optimal performance of test instruments.
  8. Organizes staff training on Item Response Theory (IRT) and Psychometrics methods.
  9. Suggests curative practices through research, assessment and testing to produce a wide range of data types.
  10. Prepares proposals to the Board on testing innovations, trends and evaluation especially.
  11. Coordinates the evaluation of abstracts, research papers etc. emanating from the Board for internal and external presentation.
  12. Development of appropriate programme(s) for equating and linking of test scores for comparability and fairness.
  13. Score reporting and scaling.
SPECIAL DUTIES DEPARTMENT
  1. Control and discipline of the Outstation Offices:
    • The control and discipline of staff in the Outstation Offices.
    • The day-to-day administration of the Outstation Offices and report on a quarterly basis to the Management.
    • Coordinate training programs for the Outstation staff.
  2. The link between the headquarters and Outstation Offices:
    • - Representation of the Registrar/CE in the states.
    • Coordination, collation, and distribution of correspondence and other materials from the Headquarters to the Outstation Offices.
    • Organizes periodic-impromptu visits to Outstation Offices.
    • Liaises through the Outstation Offices with the state governments and other Organisations/stakeholders in the areas of common interest (Land acquisition, Courtesy calls, inquiries about the Board and programmes, etc.)
  3. iii. Appraisal of staff:
    • Coordination/Assessments of staff Annual Performance Evaluation Reports (APER) from the Outstation Office.
    • - Evaluate individual performance towards achieving the set targets and objectives.
    • Updating of the establishment status of the staff of the Outstation Offices and their schedule of duties.
    • Posting and redeployment of staff.
    • Ensures functional SERVICOM Units in the Outstation Offices.
  4. Monitoring the registration of CBT candidates in the Outstation Offices and follow-up procedures.
  5. Evaluate Performance of Projects:
    • - Monitors, inspects and validates CBT centres in Outstation Offices.
    • Inspection of the construction of CBT centres by private partners.
  6. Third-Party Examination:
    • - Coordinate the third-Party Examinations
FINANCE AND ACCOUNT DEPARTMENT
  1. Preparation of the annual and medium-term expenditure framework.
  2. Budgetary and expenditure control.
  3. Payroll & Salary control and liaison with the AGF IPPIS Office.
  4. Receivables and revenue records.
  5. Maintenance of financial ledgers: cash book, payable, fixed assets, advances, and general ledgers.
  6. Preparation of quarterly & annual financial statements and liaison with External Auditors
  7. Insurance of Personnel and Assets
CORPORATE SUPPORT SERVICE DEPARTMENT
  1. Provide Support to Office of the Registrar on Administrative matters
  2. Continuous update of staff nominal roll
  3. Provision of statistical analyses of staff strength and distribution
  4. Production of identity cards for current and retired staff
  5. Custodian of integrated Personnel Payroll System Platform
  6. Treatment of minor ailments of staff (primary health)
  7. Referral of serious emergencies to secondary level of care
  8. Organize health related training for staff
  9. Ensure proper interpretation and application of Public Service Rules
  10. Liaise with other organizations (Public and Private)
  11. Handles Confirmation, Promotion, Conversion, Upgrading of eligible
  12. Recruitment; Secondment and Transfer of service
  13. Serves as Secretariat for Staff Disciplinary cases
  14. Handles Redeployment matters
  15. Handles Retirement and pension matters
  16. Training Development and capacity building of staff
GENERAL SERVICES DEPARTMENT
  1. Maintenance /Repairs of the Board’s vehicles.
  2. ii. Handling of general renovation works of the Board
  3. Supervision of all ongoing construction projects.
  4. Installation, maintenance and servicing /repairs of electrical power equipment.
  5. Installation, maintenance and servicing/repairs of refrigerators and air conditioners.
  6. vMaintenance /Repairs of generators.
  7. Conveyance of staff to and from approved locations.
  8. Custody of all office equipment.
  9. Stocktaking and inventory: in receipt of all office equipment (furniture, Appliances, stationeries) and responsible for distribution of same.
  10. Handling of masonry, carpentry and plumbing works of the Board.
  11. Ensuring general cleanliness of the office and generally maintaining a healthy environment.
  12. Staff enlightenment on healthy habits, good grooming and safety consciousness within the environment.
  13. Processing of Electricity and Water bills.
TEST ADMINISTRATION DEPARTMENT
  1. Provision and periodic review of the guidelines/instructions to examination officials..
  2. Correspondence with Federal and State Ministries of Education, Heads of Tertiary Institutions, Computer Based Test (CBT) Centres and Security Outfits.
  3. Selection of examination centres.
  4. Appointment of examination officials (Centre Administrator, Centre Technical Staff, Centre Proctors, and Security Outfit).
  5. Training of examination officials and staff of the Board in preparation for the examination.
  6. Appointment of Monitors (Internal and External and distribution and retrieval of examination security materials (Biometric Verification Machines and Rough worksheets).
  7. Posting and deployment of staff for the purpose of supervision of examinations.
  8. Any other duties as may be assigned or directed by the Registrar/Chief Executive.
LEGAL DEPARTMENT
  1. Handles and facilitates the renewal of Contractual Agreements between the Board and Service Providers.
  2. Facilitates the initiation and follow-up of cases handled by External Retainers as and when due.
  3. Liaises with the External Retainers on appropriate representations and ensures effective handling of litigations involving the Board.
  4. Assists the Corporate Support Services Department to conduct investigations on personnel-related matters and handling of Public Complaints as the need arises.
  5. Renders Legal advice/opinion on legal issues relating to the Board’s operations, personnel, administrative matters, etc.
  6. Conducts research on legal issues for proper advice and offers solutions to legal logjams.
  7. Researches and reports on current development in the practice of law as it affects the Board’s activities.
  8. Reports on current labour/administrative law, practice, and procedure.
  9. Keeps tabs on Establishment Circulars and other extant regulations.
  10. Works in close liaison with the office of the Honourable Attorney General of the Federation, the Police, EFCC, ICPC, and NSCDC over the handling and prosecution of Board’s matters and settlement of Bill of charges from our retainers.
  11. Prepares and draft Agreements to provide legal cover for Government business transactions and dissemination of appropriate legal advice to the Board.
  12. Prepares, vets and reviews Contractual Agreements.
  13. Provides prompt response to Legal personnel and the general public-referred matters involving the Board.
AUDIT DEPARTMENT
  1. Ensuring compliance with Audit Guidelines, Financial Regulations, Accounting Codes and other extant rules by all staff under its supervision.
  2. Ensuring adequate supervision and auditing of disbursement of public funds, proper monitoring and accounting for revenue generated.
  3. Advising the Chief Accounting Officer on all auditing matters, technical provisions of the audit regulations and Treasury Circulars.
  4. Ensuring the auditing of accounting records such as books of accounts, Main and Subsidiary Ledgers.
  5. Ensuring the auditing of financial returns and (monthly transcripts, bank reconciliations, Revenue and Expenditure returns) other state returns and ensures that the returns are promptly rendered to the Treasury in line with the extant rules and regulations.
  6. Ensuring that all staff under its supervision are exposed to regular training programmes to prepare them for the efficient performance of their duties.
  7. Ensuring that the monthly audit reports are compiled and rendered regularly to the Chief Accounting Officer and the Treasury.
  8. Ensuring periodic checks of all Outstations Offices and Headquarters.
  9. Liaising with the Office of the Accountant-General from time to time on the interpretation of the provisions of the Financial Regulations and other Circulars where necessary.
  10. Carrying out system audit operations.
  11. Developing appropriate tasks that will ensure seamless implementation of emerging technologies and downloading files from the GIFMIS System for further analysis.
  12. Ensuring the internal audit functions in the area of the prepayment audit.
  13. Ensuring effective implementation of internal audit monitoring and evaluation activities.
  14. Ensuring that laid-down procedures are being observed in tendering, contracting and storekeeping with a view to preventing waste, pilferages and extravagance.
  15. Ensuring budget and revenue monitoring and forensic audit operation of the Board.
  16. Advising on the application of specialized knowledge and software in the areas of audit and investigation.
  17. Liaising with all relevant agencies in the area of conduct of value-for-money (performance) audit – to ascertain the level of the economy, efficiency, and effectiveness derived from government projects and programmes as assigned or directed by the Registrar.